Staff Exit Procedures

rev. May 2025

Equipment

Return Chromebooks/laptops and other technology equipment to the site technician at your site.
District Cell Phone: Disconnect personal account (eg, Apple ID) and reset the phone to factory settings

Managed Programs

Transfer ownership or verify management rights to programs for items such as a Google Calendar.
Provide documentation or access to specialized systems (eg, Access to online materials for a Robotics Program)

Google Drive and Google Mail (data)

IMPORTANT: The disposition of personal data should be arranged prior to the termination of employment. Computer and Google accounts automatically become suspended once the employee's employment has been marked as terminated in the HR system. Any files owned by the employee become inaccessible to all users.

Export

Export data (files and/or email) that you wish to take with you. The data can be downloaded, or the field can be transferred to another Google account using Google Takeout.

Transfer Google Files

Transfer data (files and/or email) to other employees to another Google account
- https://myaccount.google.com/data-and-privacy. Link to transfer is in the top section of the page.
Transfer data (files and/or email) to other employees.

Google does not allow you to transfer ownership of folders, only individual files or the entire contents of the Google drive,

Ownership of individual Google files can be transferred to other FJUHSD users:
- Open the homescreen for Google Drive, Google Docs, Google Sheets, or Google Slides.
- Click the file you want to transfer to someone else.
- Click Share or Share
- Click Advanced.
- To the right of a person you've already shared the file with, click the Down arrow
- Click Is owner.
- Click Save changes.
To transfer ownership of the entire contents of Google Drive, use the Google Takeout (takeout.google.com/transfer)procedure to export drive contents to an external file.
A users Google Drive can be transferred to other individuals pending administrative approval

Transfer data to a Department
- Shared Drives should be utilized to transfer folders or large numbers of files. Most academic departments at the campuses have a Shared Google Drive. The files/folders in these locations have no owner assigned to them, Check with your department chair. If your department does not have one, a request will need to be submitted to Tech Services.
- Copy the files to relevant folders or create a folder in this drive and move folders/files from your Google Drive to the Shared Drive location.

Transfer Windows Files (My Documents)

Export your files to a flash drive or other removable media

Copy files to a Google Shared Drive